Logistics Coordinator

1. Import/Export Management

• Coordinate the entire import and export process, ensuring compliance with domestic and international regulations.
• Prepare, review, and manage documentation required for customs clearance, inspections, and specialized certifications (e.g., conformity certificates).
• Liaise with customs authorities, inspection agencies, and other regulatory bodies to ensure timely clearance and delivery.

2. Supplier and Logistics Partner Coordination

• Place orders with suppliers and manufacturers, ensuring timely receipt of order confirmations and tracking production progress.
• Work with forwarders and logistics providers to obtain shipping quotes, schedule transportation, and monitor shipment progress.
• Ensure logistics partners adhere to agreed timelines and provide real-time shipment status updates.

3. Shipment Tracking and Delivery Assurance

• Oversee the entire transportation process from pick-up to delivery, ensuring all stages are documented (e.g., photos of packaging and loading).
• Track shipments during transit and provide regular updates to internal teams and clients.
• Address any issues related to transportation, customs, or inspections, minimizing disruptions to delivery schedules.

4. Documentation and Compliance

• Prepare and maintain accurate documentation for all logistics activities, including bills of lading, packing lists, commercial invoices, and certificates of origin.
• Ensure all documentation complies with regulatory requirements and is submitted on time to avoid penalties or delays.
• Input and update shipment data in the logistics management system to maintain accurate records.

5. Internal Collaboration and Support

• Work closely with Sales, Technical Consulting, Finance, and Warehouse teams to align logistics operations with business needs.
• Support inventory planning and coordination to prevent shortages or overstocking.
• Provide logistics-related support to other departments, ensuring efficient communication and operations.

6. Process Improvement

• Propose at least two process improvements per quarter to enhance logistics efficiency and reduce costs.
• Assist the Logistics Manager in developing and implementing standardized logistics processes.

1. Qualifications and Experience

• Bachelor’s degree in Logistics, Supply Chain Management, Business Administration, or a related field (preferred).
• Having under 1 year of experience in logistics coordination, import/export operations, or a similar role.
• Strong knowledge of customs regulations, import/export processes, and international trade compliance.
• Experience with logistics management software, ERP systems, or related tools is a plus.

2. Key Skills and Competencies

• Excellent organizational skills with high attention to detail.
• Strong communication and coordination skills to work effectively with internal teams and external partners.
• Proficiency in Microsoft Excel and other office tools for documentation and reporting.
• Ability to multitask, prioritize, and manage time effectively in a fast-paced environment.
• Problem-solving mindset with a proactive approach to addressing logistics challenges.
• Adaptability to work with existing processes while contributing to the development of standardized workflows.

• Be part of a fast-growing, dynamic company with opportunities for career advancement.
• Work in a supportive and professional team environment.
• Competitive salary, performance-based bonuses, and attractive employee benefits.