Executive Assistant - Trợ Lý Giám Đốc

Job Summary

We are seeking a highly detail-oriented and proactive Executive Assistant to support CEO in managing its administrative and operational tasks. This role requires exceptional organizational skills to handle meeting coordination, documentation, and follow-up with C-level executives, and managers to ensure the timely completion of tasks and projects aligned with CEO decisions.

Key Responsibilities:

- Meeting Management:

• Schedule, organize, and prepare for CEO meetings, including drafting agendas, gathering relevant

materials, and coordinating with participants.

• Attend meetings to take detailed minutes, capturing key decisions, action items, and timelines.

• Distribute meeting minutes promptly and ensure all action points are clearly assigned to responsible

individuals.

- Follow-Up and Task Coordination/Project Management:

• Track progress on action items assigned to participants during CEO meetings.

• Proactively follow up with meeting participants to ensure tasks are completed within agreed

timelines.

• Provide regular status updates to CEO on outstanding tasks and escalate issues as necessary.

- Administrative Support:

• Manage calendars, appointments, and correspondence for CEO.

• Prepare, review, and maintain key documents, presentations, and reports.

• Organize and maintain a structured filing system for CEO records, ensuring accessibility and

confidentiality.

- Communication Management:

• Serve as the central point of contact between CEO and internal/external stakeholders.

• Draft, proofread, and respond to correspondence on behalf of CEO, ensuring alignment with

organizational priorities.

• Communicate CEO directives to relevant teams and facilitate seamless coordination.

- Operational Efficiency:

• Monitor workflows related to CEO tasks and identify opportunities to streamline processes.

• Implement tools and systems to improve task tracking and reporting efficiency.

- Ad-Hoc Support:

• Assist with special projects and other tasks as requested by CEO.

• Provide personal support to CEO as needed.

• Education: Bachelor’s degree in Business Administration, Management, or a related field.
• Experience:
  
  - At least 1–2 years of experience in an executive assistant or similar role, supporting C-level
  
  executives or senior management.
  
  - Demonstrated experience in managing meeting minutes, task follow-ups, and stakeholder
  
  coordination.
• Skills:
  
  - Exceptional organizational and time management abilities.
  
  - Strong written and verbal communication skills.
  
  - Proficiency in Microsoft Office Suite (Word, Excel, PowerPoint, Outlook) and task management tools (e.g., Trello, Asana, or similar).
  
  - Ability to manage multiple priorities and meet deadlines in a high-pressure environment.
  
  - Strong analytical and problem-solving skills.
• Personal Attributes
  
  - Proactive, resourceful, and solutions-focused.
  
  - Detail-oriented, with a commitment to accuracy and thoroughness.
  
  - Professional demeanor, with the ability to manage confidential information sensitively.
  
  - Strong interpersonal skills to engage effectively with senior executives and diverse teams.

• Competitive salary and benefits.
• Opportunities for professional growth and development.
• A collaborative and dynamic work environment.
• Monthly salary and 13th-month salary.
• Private health insurance.
• Award for best performance.
• Exciting annual trip, team building (domestic and foreign).
• 12 days of annual leave, 10 days of sick leave, and public holidays according to state regulations.