Executive Assistant

Location and Schedule:

• Working hours: 9:00 AM - 6:00 PM (Monday to Saturday)
• The schedule may change during spring, fall, summer, and winter breaks.
• Ciputra Campus: Shophouse A26, Sunshine City, Nam Thang Long Urban Area (Phase 2), Phu Thuong Ward, Hanoi.

Key Responsibilities:

1. Executive Support

• Manage the CEO’s schedule, including meetings, events, classes, and travel arrangements
• Draft, respond to, and organize emails, messages, and internal/external correspondence
• Organize and support meetings: prepare agendas, gather documents, schedule attendees, and take minutes
• Relay key communications between the CEO and internal teams
• Manage academic communication with students and parents for the CEO’s teaching responsibilities
• Ensure the confidentiality of sensitive information and strategic matters
• Handle administrative and procedural legal tasks (e.g., preparing contracts, working with legal advisors, supporting internal policy updates)

2. Technology & Workflow Automation

• Build and manage automated workflows to streamline recurring tasks
• Assist in managing and integrating CRM systems and internal databases
• Research, test, and implement AI tools and automation software to improve operational efficiency
• Develop internal tools or simple scripts to support recurring business functions

3. Project & Systems Management

• Support the CEO in planning, structuring, and managing diverse projects using digital and AI-enhanced tools
• Optimize task tracking systems and documentation workflows
• Identify inefficiencies in day-to-day operations and propose smart, tech-driven solutions
• Coordinate cross-functional efforts across departments to align with strategic goals
  
  

• Language requirement: good command of English (equivalent of IELTS 6.5 or higher)
• Highly detail-oriented with excellent organizational and time management skills.
• Strong written and verbal communication in English (working environment is English-speaking)
• Demonstrated experience or familiarity with workflow and productivity tools
• Comfortable working with AI and automation tools
• Strong problem-solving mindset and self-initiative in learning and applying new tools
• Bachelor’s degree or higher
• Ability to work under pressure, maintain professionalism, and handle multiple priorities
• Interest in business operations, system building, and potential long-term growth into leadership roles
  
  

• Competitive monthly salary (Up to 20,000,000 VND per month) with bi-annual performance bonuses.
• Friendly, international working environment with English-speaking colleagues.
• Opportunity to join internal English classes and workshops.
• 12 days of annual leave, additional sick leave, and holidays per Vietnamese labor law.
• Tuition discounts (up to 80%) for family members of employees.
• Professional development: hands-on exposure to cross-functional business operations, AI tools, and strategic execution.
• Clear career progression path with annual performance reviews and salary raises.
• A supportive culture that values initiative, creativity, and personal growth.