Admin Senior Executive

1. HR & Admin Task:

1.1 Human resource management:

a. Plan human resource strategy suitable to the company's development needs.

b. Handle end-to-end recruitment (Establish human resource budget; plan recruitment),

onboarding, and offboarding processes, training and human resource development for the

business.

c. Evaluate probationary results, sign labor contracts and monitor labor contracts.

d. Maintain employee records, monitor personal information and handle contracts, payroll, and

benefits.

e. Develop and implement human resource policies and regulations to ensure compliance with

Vietnamese labor laws and liaise with relevant authorities for local and overseas employment

passes and documentation.

1.2 Salary, bonus and benefits management:

a. Process payroll and ensure accurate taxation reporting in collaboration with accounting.

b. Develop and implement salary, bonus and welfare policies.

c. Calculate salaries, allowances and subsidies for employees.

d. Work with departments to develop and operate KPI indicators.

e. Summarize and evaluate monthly or quarterly KPI results to pay salaries and bonuses.

f. Manage and implement insurance and incentive policies for employees.

g. Coordinate with the accounting department to calculate salaries, bonuses, and social

insurance payments.

1.3 Training and human resource development:

a. Support employee engagement, plan and arrange training, and development initiatives.

b. Support and advise individuals and departments on human resource development issues

c. Act as a point of contact for employee issues and support communication across departments.

1.4 Work environment management:

a. Develop job descriptions for each job position and department

b. Develop and implement regulations on culture, discipline, and labor safety

c. Develop labor regulations, a system of regulations, processes, and rules for the enterprise and

monitor compliance with regulations.

d. Organize activities to improve employee morale and motivation

e. Resolve issues related to labor relations, policies, and regulations

f. Ensuring proper execution of purchasing processes, including but not limited to processing

requests, searching for suppliers, and arrange for payments.

g. Oversee daily administrative operations at the HCMC office and provide support to project

team when necessary.

h. Manage office supplies, logistics, and facilities coordination.

i. Maintain documentation and filing systems (digital and physical).

j. Coordinate company travel arrangements and expense tracking.

2. Accounting tasks:

a. Assist in bookkeeping, monthly payroll processing, and reimbursement claims.

b. Support tax declarations, statutory reporting, and payment to authorities.

c. Liaise with external accountants or tax consultants, when necessary.

d. Prepare reports to Board of Director as required.

1. Vietnam Citizen,

2. Degree / Diploma in Accounting, Business or Economic.

3. Minimum of 3-5 years relevant working experience in multi-functional role,

4. Fluent in both Vietnamese and English,

5. Proficiency in taxation, payroll, and accounting system,

6. Strong working knowledge of Vietnamese labor law, & social insurance regulation,

7. Proficiency in Microsoft Excel & Microsoft Word.

8. If required, must be willing to work overtime to meet dateline

+ Working hours: 44hours – Monday to Thursday (from 08:00 to 18:00) and Friday (from 08:00 to 17:00).

+ Holidays, days off : According to the state calendar and Vietnamese law

+ Salary: range VND 20,000,000.00 to 25,000,000.00, negotiable based on ability.

+ Allowance: Monthly transport allowance, Monthly mobile phone allowance, Company group medical

insurance,

+ Company's benefits: Business performance bonus base.

+ Enjoy benefits and policies such as participating in Social Insurance, Health Insurance, Unemployment

Insurance, Labor Accident Insurance, trade unions according to the Labor Law and the Law on Social

Insurance of Vietnam.

+ Opportunity to work in growing and collaborative environment,

+ Exposure to regional teams and cross-functional coordination