Admin Executive

We are looking for an Admin Executive to handle all administrative support functions for the office. This role is responsible for managing company assets, vehicles, and ensuring smooth daily operations while maintaining a clean and organized office environment.

Key Responsibilities:

1. Reception & Office Management:

• Greet visitors, answer calls, and manage office correspondence.
• Schedule meeting rooms and manage office calendar.
• Oversee daily office operations, purchase office supplies, and manage business trip arrangements (flights, accommodation, allowances).
• Ensure office pantry and facilities are well-equipped and maintained.
• Manage office contracts and monthly expense reports.
• Maintain good relationships with vendors and authorities.

2. Company Asset Management:

• Handle the management of company's office building, apartments, vehicles, and other assets (including maintenance, payments, and regular checks).
• Conduct periodic inventory audits.

3. HR engagement:

• Organize employee activities and assist with employee onboarding & offboarding.
• Participate in drafting HR & Admin policies & procedures.
• Monitor and manage worship schedules, company driver payments.
• Other administrative tasks as assigned by the Head of Department.

• College/Bachelor’s degree in a related field.
• Excellent organizational, multitasking, and problem-solving skills.
• Proactive, detail-oriented, and a positive attitude.
• Ability to act and understand a sense of urgency.
• Must be able to work self-directed, handle a fast-paced, busy, and somewhat stressful environment.
• Strong communication skills in both English and Vietnamese.
• Prior experience in administrative roles within office buildings or commercial properties is preferred.

• Competitive salary with performance-based bonuses
• Comprehensive health insurance package
• Annual leave days
• Training & development programs
• Monthly meal allowances
• Team building trips and employee engagement activities
• Supportive, dynamic, and growth-oriented working environment.